All clients should read this carefully before booking a model

1. As required by Department of Employment regulations, booking form containing the terms of the booking must be signed and returned by the client to Needham & Hanson.

BOOKING FEES

2. Usage, booking fees cover the right to use one image for one year from the date of the booking, in the UK only, for the initial Permitted use.
3. Daily/Hourly Rate. Booking fees are charged by the day or by the hour.
4. Overtime. Overtime rates apply before 9am, after 6pm and on all bookings over eight hours, a. The overtime rate is one-and-a-half times the normal hour. b. A special rate is negotiated for night work between 2400 and 0900 hours. c. Work on Saturdays is at one-and-a-half times the normal rate. d. Work on Sundays and Bank Holidays is at double the normal rate.
5. Travel. Travel will be charged at half the hourly rate: this applies to travel outside a five-mile radius of Hyde Park Corner (i.e. Chiswick in the West, Golders Green and Highgate Village in the north, Mile End in the east, Streatham Hill and Tooting Bec in the south).
6. Fittings. Fees for fittings are charged at half the hourly rate with a minimum of £40 per hour.
7. Location bookings. If a model on location is prevented from returning to London to work - half the daily fee is to be paid per day. (NB when a location booking is made the client must provide information about transport there and back).
8. Mixed agency bookings. In the event that models from other agencies are working on the same assignment providing the same services as models from Needham & Hanson, Needham & Hanson reserves the right to charge at the same rate as the other agency.

ADDITIONAL FEES

To be agreed at the time of the booking:
9(a). Usage. Additional fees are payable for the right to use the photographs (or reproductions, or adaptations of, or drawings there from, either complete or in part, alone or in conjunction with any wording or drawings, including electronic imaging) for all known or anticipated purposes other than the initial Permitted Use (e.g. Packs, Posters, Show cards, Record Covers, Swing Tickets etc). In general, the additional fees cover the right to use one image for one year from the date of the booking, in the territory of territories agreed.
To be agreed after the time of booking:
10(a). Usage. It is the client’s responsibility to notify the agent and negotiate additional fees (including extensions of existing agreements) for any usage that may be required or anticipated subsequent to the time of booking as per 9b above.
(b). Territory. It is the client’s responsibility to notify the agent and negotiate additional fees (including extensions of existing agreements) for any territory that may be required or anticipated subsequent to the time of booking as per 9b above.

AGENCY FEES

11(a). All bookings excepting Equity Contract TV Commercials subject to repeats: The agency charges a supplement of 20% on all hourly, daily and usage fees. Both agency fees and model fees will be invoiced by the agent. Unless otherwise agreed at time of booking the model disbursement is included at 66.66% and the agent’s fee at 33.33% of the invoice total. VAT and any agreed expenses will be added where appropriate.
(b). Equity Contract TV Commercials: The fee negotiated by the agent is the artist’s fee from which the agency commission will be deducted at 20% of the invoice total. VAT and any agreed expenses will be added where appropriate.
(c). For TV Commercials involving a buyout: The agency will charge a supplement of 200/0 on both shoot fee and the buyout fee.
12. On all invoices payment is required within 30 days of date of invoice. In all cases the person booking the model will be invoiced and solely responsible for payment, unless otherwise agreed at the time of booking. We reserve the right to invoice the ‘ultimate client’ (i.e. designer/manufacturer/owner of the product in question). All fees are for the right to use pictures and, once agreed, are payable whether or not the use is appropriated. No use of pictures is permitted unless and until all relevant fees have been paid 13. Exclusion Fees. A special fee will be negotiated when the work is in conjunction with a product that preludes work for competing products. It is the CLIENT’S responsibility to check whether conflicting work has been done. If a model advertises a product he/she is able to work for any competitor unless an exclusion fee is negotiated.

PROVISIONAL BOOKINGS

14. Provisional bookings will be automatically cancelled if they are not confirmed within 24 hours of the proposed booking, or if a definite booking is offered and the provisional cannot be confirmed.

CANCELLATIONS

15. If a booking is cancelled within one working day of the starting time the full fee will be charged unless the same model is re-booked within 24 hours in which case half the fee will be charged. If a booking is cancelled outside the one-day period but within two working days of the starting time then half the fee will be charged.
Bookings of more than three days’ duration: if the booking is cancelled within a period equal to the length of the booking, then the full fee is charged. Saturdays, Sundays and Bank Holidays are excluded from these calculations. This is a reciprocal arrangement between model and client, however, if a book-ing is cancelled because of illness or some other reason beyond the model’s or client’s control, the model shall not be liable for cancellation charges.
16. Weather-Permitting bookings. At the first cancellation, a half-fee is charged unless the client fails to cancel in time to prevent the model’s attendance, when the full fee is payable. At the second cancella-tion the full fee is charged.

MEALS

17. Clients are responsible for models’ meals on all bookings outside the London area (see 5).

VIDEOS

18. All fees will be invoiced to the record company. For all videos the normal daily rates will apply plus a buy-out to be negotiated.

FASHION SHOWS

19. Payment of the agreed fee confers the right to make use of a model’s services on the catwalk for the specified show and the right to use photographs and video of the show for reporting purposes only. Any other usage must be negotiated at the time of booking.

TEST & EXPERIMENTAL PHOTOGRAPHY

20. A photographer is not entitled to use test and experimental photographs for commercial purposes unless specific arrangements have been made before the photographic session.

COPYRIGHT

21. The photographer is not entitled to use any of the images he takes for any usage beyond that agreed under section 2, 9,10 above. The photographer to this extent agrees to restrict use of his copyright and, if the model agency client is not a photographer, the client is to draw these terms and conditions to the attention of the photographer and obtain hisagreement before the shoot commences.

COMPLAINTS

22. Any cause for complaint should be reported when it arises. Complaints cannot be considered in retrospect.

PLEASE NOTE:

All fees are to be negotiated only with Needham & Hanson.
Whilst every reasonable endeavour is made to provide satisfactory and efficient service to our clients and we cannot be held responsible for a model’s conduct on an assignment.
Needham & Hanson cannot be held responsible for any costs incurred as a result of the lateness of a model in attending a booking.
Needham & Hanson reserves the right to negotiate within the structure of these Terms and Conditions. It is the client’s responsibility to arrange insurance if indemnity is required against a model’s inability to attend through sickness or unforeseen circumstances.
Models booked as a result of an Needham & Hanson exclusive casting will all be booked through Needham & Hanson.
As the supplier of services these terms and conditions take precedence over any terms and conditions that may be received from the client, even if those terms and conditions have a clause similar to this.